Disability Services Information for Current Students

Disability Services at St. Cloud Technical & Community College (SCTCC) is here to support you in your academic goals.  To get the most out of your experiences at SCTCC, please keep in mind the following:

Registration for Accommodations/Documentation – to receive any accommodation, you must have a current Accommodations Plan on file with Disability Services, which requires documentation from professionals that work with your specific disability.  If you have not signed up for services, please visit the Getting Started-New Students section.   

Self-Advocacy – as a student, you are your strongest advocate.  If any of the accommodations outlined in your Accommodations Plan are not being met, it is your responsibility to advocate your needs.  Please notify Disability Services as soon as possible with any questions or concerns.  The sooner Disability Services is aware of your concerns, the more timely they can be addressed.   

Timeliness – Some accommodations take time to establish.  For example, after you purchase your textbooks, an accommodation for a digital format may take up to 3 weeks to receive.  Textbooks that are requested in Braille may take up to 3 months or more to receive.

Privacy/Confidentiality – The Family Educational Rights and Privacy Act (FERPA), and The Americans with Disabilities Act of 1990, limits faculty/staff access to student files and disability-related information.  However, information related to your accommodations or disability may be shared with other professionals of the SCTCC community on a need-to-know basis when there is a legitimate educational interest.

For people outside of the SCTCC community, which includes parents, written permission by you is required to communicate with them. 

Accessing Your Accommodations – Please know that there may be additional processes for accessing the accommodations you are approved for within your Accommodations Plan.  For information about specific accommodations, please see Your Accommodations.

Important Note:

Request for copies the Accommodations Plan must be made in person.  Please schedule a meeting with Disability Services via phone at 320-308-5096, TTY Users may use MN Relay at 711 to be connected to the college.  Students may also schedule a meeting via email at acc@sctcc.edu.  

Quick Links for Current Students

To Report a Physical Barrier or Safety Concern (Examples include: a door button not functioning properly, elevator not accessible, snow/ice built up by an entrance), please click on link below:

http://sctcc.edu/safety-question

Additional Resources for Students

  1. How is College Different from High School?
  2. Rights & Responsibilities
  3. Application for Disability Services 
  4. Documentation Guidelines
 

Contact Information

Judy Jacobson Berg, Counselor for Students with Disabilities
320-308-5096 or 1-800-222-1009. TTY users dial MN Relay at 711
jjacobsonberg@sctcc.edu

 

John Bjork, Accessibility Specialist
320-308-5757 |  jbjork@sctcc.edu

    Access Notetaker Services

    Some students may qualify for note taking services to ensure access to in-class information.  This accommodation is not a substitute for class attendance.  All students are expected to attend class, participate in discussions, pick up any handouts, and to record their own personal notes to the best of their abilities. 

    At SCTCC, we encourage students who need this accommodation to find a note taker on their own first.  This may be a fellow student in class that they already know.  If the student is not comfortable asking another student to share his/her notes, please follow the procedures below. 

    Note takers are often volunteer students that are confidentially identified as attentive and detailed by the faculty/instructor.  The names of these volunteers are forwarded to Disability Services when the service is requested.

    A student who completes our online Request: Note Taking Services may choose to release his/her name to the volunteer note taker.  This is optional, but may be helpful in facilitating this accommodation.       

    Procedures to Obtain Note Taking Services

    Note Taking Services are available to qualified students who have an established Accommodations Plan.  If you have not yet established your Accommodations Plan, please see the Getting Started/New Students section.

    To request a note taker, please follow these steps each semester.    

    Step 1             Discuss this accommodation with the instructor/present your Accommodations Plan

    Many faculty/instructors are willing to share their own notes with you or have notes for the course available online for all students. 

    Step 2             Submit the Request: Note Taking Service

    After receiving this online form, staff in Disability Services will schedule a meeting with you to discuss the process for receiving the Note Taking Services.  Please be prepared to copy of your class schedule to the meeting with Disability Services. 

    Important Information:  

    If the note taker’s class notes do not meet your needs, we ask students to first share the notes they have received with their faculty/instructor for evaluation. 

    If the notes still do not meet your needs, please contact Disability Services via phone: 320-308-5757 (Office 1-460) or 320-308-5096 (Office 1-401), or via email: acc@sctcc.edu

    Accessing Notetaker Services       Alternative Format Textbooks      Testing Accommodations Procedures      Scheduling Sign Language Interpreters      Grievance-Appeal Procedures      Frequently Asked Questions      Temporary Accommodations      Your Accommodations      Pregnant & Parenting Student Information      Examples of Academic Accommodations      Accommodations NOT Provided by SCTCC 

     

    Temporary Accommodations

    Student who experience a temporary illness or situation (less than two weeks in duration) are responsible for working directly with their instructors for accommodations.  Disability Services at SCTCC extends services to students requiring temporary accommodations for over two weeks in duration that may arise from injury, surgery, or other short-term situations.  For example, a student may break his/her wrist and may be accommodated for with a note taker for class lectures.

    To receive temporary accommodations, a student must complete the following steps:

    Step 1             Submit online request for Temporary Accommodations.

    Step 2             Submit documentation from a licensed professional (i.e. doctor) to Disability Services.  Documentation should include: the type of condition, limitations in an academic setting, diagnosis/prognosis, and estimated duration. 

    Step 3             Inform all instructors of the request for temporary accommodation with Disability Services and request information specific to the instructor’s course (completion of exams, coursework, assignments, etc.).

    Step 4             Schedule a meeting with Disability Services to discuss and establish the necessary accommodations.      

    Disability Services

    Office 1-401

    320-308-5096 or 1-800-222-1009

    TTY – users dial MN Relay at 711

    Fax:  320-308-5981, Attn: Disability Services

    Email:  acc@sctcc.edu

    Accessing Notetaker Services       Alternative Format Textbooks      Testing Accommodations Procedures      Scheduling Sign Language Interpreters      Grievance-Appeal Procedures      Frequently Asked Questions      Temporary Accommodations      Your Accommodations      Pregnant & Parenting Student Information      Examples of Academic Accommodations      Accommodations NOT Provided by SCTCC 

     

    Frequently Asked Questions 

    What is a disability?

    According to The Americans with Disabilities Act of 1990, a disability is a physical or mental impairment that substantially limits one or more major life activities. These activities include the ability to write, learn, read, think, memorize, hear, see, talk, or walk.

    Do I have to inform SCTCC that I have a disability?

    No.  The choice to disclose your disability is always voluntary.  However, if you want SCTCC to provide accommodations based on your disability, you must first identify yourself to Disability Services as having a disability and formally request accommodations.  An Accommodations Plan must be established prior to receiving accommodations.

    How do students become registered with Disability Services?

    For detailed steps for registering with Disability Services, follow steps outline in GETTING STARTED/NEW STUDENTS

    Can I use an IEP from high school to receive accommodations at SCTCC?

    Generally speaking, a high school Individual Education Plan (IEP) helps to provide information, but it is not enough to meet the requirements of professional diagnostic documentation.  See Documentation Guidelines for more information.

    When should I begin to make arrangements for receiving accommodations?

    Generally, the earlier you begin the process, the easier it will be to arrange accommodations.  You can provide documentation and establish an Accommodations Plan as soon as you are an accepted or enrolled student.  Preferably, students will contact Disability Services several weeks before starting the semester.

    For new/incoming students, we prefer to meet with you after orientation but before classes begin. Arranging for some accommodations may take considerable time to arrange.  For example, requests for Alternative Format Textbooks may take weeks to arrange, requests for Braille can take months.

    Please also note that Sign Language Interpreters must be arranged 4 weeks in advance. 

    What is the policy regarding confidentiality?

    All documentation is treated as confidential information and is governed by the Family Educational Rights and Privacy Act (FERPA). All information regarding students registered with Disability Services and their documentation is kept in a locked file in Disability Services. Information regarding a student’s disability can be released with the student's written permission (signature required).  Information may also be shared with other SCTCC professionals on a need-to-know basis when there is a legitimate educational interest.

    For individuals outside SCTCC, including parents, we will need your written permission to communicate with them. FERPA laws apply on the restriction of disclosure of information related to the student’s college record.

    What accommodations are offered at SCTCC?

    Examples of services provided to SCTCC students include: alternative testing (including extended time, and distraction free environments), note taking, assistive technology, sign language interpreting, alternate format textbooks, special advising, and student advocacy.  Other accommodations may be available in response to individual needs.  For more information, see Examples of Academic Accommodations

    What kinds of services or accommodations are not provided?

    Personal devices such as wheelchairs or glasses, personal services such as private tutoring or personal attendants, modifications that would lower or change course standards or program standards, and services that are unduly burdensome, administratively or financially.  An accommodation provision may be refused if it imposes an undue hardship or fundamental alteration of a program or course at SCTCC or the documentation does not support the request.  For more information, see Accommodations NOT provided at SCTCC.

    What role do my parents play in the process?

    Students who are 18 years old or older are legally recognized as adults.  We encourage students to maintain open communication with their parents because they can be an incredible support system for you.  However, it is the student’s responsibility for their own accommodation requests and for making all of their own disability-related decisions.

    How are professors about accommodating students?

    The vast majority of faculty are excellent in assisting with accommodations. If a student is having difficulties with receiving the appropriate accommodations in the established Accommodations Plan, Disability Services will mediate the situation and comply with The Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, and Minnesota State Board Policy 1B.4

    Accessing Notetaker Services       Alternative Format Textbooks      Testing Accommodations Procedures      Scheduling Sign Language Interpreters      Grievance-Appeal Procedures      Frequently Asked Questions      Temporary Accommodations      Your Accommodations      Pregnant & Parenting Student Information      Examples of Academic Accommodations      Accommodations NOT Provided by SCTCC 

     

    Alternative Format Textbooks

    Students with print related disabilities may qualify for textbooks and other printed or web based classroom materials in an alternative format. At the student’s request, alternative format material is provided in digital format that is accessible using screen reading software on a computer or tablet. Other format options may be possible depending on individual circumstances.  

    Our role is to provide accessible print material in an alternative format designed to meet your needs.  Digital format material is electronic based text read through text-to-speech software technology such as Natural Reader or Kurzweil.

    Procedures to Obtain Alternative Format Textbooks or Materials

    Alternative format textbooks can be made available to qualified students who have an established Accommodations Plan.  If you have not yet established your Accommodations Plan, please see the Getting Started-New Students section.

    To request an alternative format text, please follow these steps each semester.  Please be aware that digitally formatted materials may take up to 3 weeks to arrive.  If you are requesting Braille, it may take several months to receive. 

    Step 1             Check Bookshare.org to see if the textbook is available to you for free.

    (Optional)     (https://www.bookshare.org/cms/)

    If you are not signed up for Bookshare, please open a free Bookshare account.  Bookshare is the world’s largest accessible online library for people with print disabilities.  Students may be able to save money on textbooks through this service.

    If the textbook is not available on Bookshare, purchase your books for the semester.  When purchasing your books, we advise you to speak directly with bookstore staff.  An e-text format may be available to you through the bookstore.

    Step 2             Submit the Request: Alternative Format Textbook

    Step 3             Schedule a meeting with Disability Services to discuss the process for receiving the Alternative Format Textbooks.  Please be prepared to bring your books and a copy of the receipt to your meeting with Disability Services. 

    Important Notes:

    Textbook materials in a digital format obtained from the textbook publisher is strictly intended for student use only.

    If you are given written materials such as worksheets, handouts or supplemental reading assignments these also can be transferred into a digital format.  Schedule an appointment with Disability Services to receive the materials. 

    If the alternative format textbooks are not available from publishers, the hard copy of the textbook’s binding will be cut and the textbook will be scanned by Disability Services and provided to you in a digital format.   

    For more information about additional free/low-cost programs, software, or phone applications, please see the Assistive Technology section.

    Accessing Notetaker Services       Alternative Format Textbooks      Testing Accommodations Procedures      Scheduling Sign Language Interpreters      Grievance-Appeal Procedures      Frequently Asked Questions      Temporary Accommodations      Your Accommodations      Pregnant & Parenting Student Information      Examples of Academic Accommodations      Accommodations NOT Provided by SCTCC 

     

    Grievance-Appeal Procedures 

    General Information

    This is the grievance procedures at St. Cloud Technical & Community College (SCTCC) as it pertains to reasonable accommodations.  It is the policy of SCTCC to comply with the provisions of the following (this is not an exhaustive list): The Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, and Minnesota State Board Policy 1B.4.  Discrimination of qualified individuals with disabilities on the basis of their disability is strictly prohibited. SCTCC shall make reasonable accommodations to ensure access to programs, services, and activities as required by law.  Access means that a qualified individual with a disability will not be excluded from participation in or be denied the benefits of the services, programs, or activities, nor will the individual be subjected to discrimination.

    SCTCC encourages students follow the processes outlined below prior to involving resources outside of the college.  However, students to have a right to file a complaint directly with the United States Department of Education, Office for Civil Rights.    

    The procedures outlined here do not apply to academic grade disputes.  Grade appeals are handled under a different policy/procedure. 

    Student complaints regarding allegations of harassment or discrimination are subject to SCTCC and Minnesota State Board Policy 1.B1, Minnesota State Board Procedure 1.B1.1, and should be directed to SCTCC’s affirmative action officer or other designated officials. 

    Retaliation against a student or toward witnesses providing testimony is prohibited and separate charges may be brought in this type of situation. 

    Situations Covered

    Grievance procedures listed below apply to situations in which a student followed established processes/procedures to request reasonable accommodations for a documented disability and the request was denied or not provided.

    Grievance procedures listed below may also be applicable to situations in which the implementation of approved accommodations did not meet his/her specific needs. 

    Important Note:

    Grievance procedures must be filed/started within twenty (20) days of the incident.  After twenty (20) days, it is the student’s responsibility to provide information/documentation that supports reasoning/consideration for the delay. 

     

    Grievance Procedures

    Step 1             Students with a grievance/complaint are encouraged to first discuss the concern with involved parties directly, if possible, and to mutually agree upon a resolution.

    Step 2             If resolving the concern informally with the involved person is not possible, or a resolution cannot be made, a complaint may be brought forward to Disability Services.  (If the concern involves a member of the Disability Services staff, skip to Step 3.)

    Academic Case Manager

    Disability Services

    Office: 1-401

    320-308-5096 or 1-800-222-1009

    TTY – users dial MN Relay at 711

    Fax:  320-308-5981, Attn: Disability Services

    Disability Services will render a response to the complainant personally and/or in writing within ten (10) working days.

    Step 3             If a student still feels he/she has been unduly denied a requested accommodation, the student may file a written appeal to the Vice President for Academic and Student Affairs.  To file a written appeal, a student should complete the Student Grievance Form and submit the form to:

    Vice President for Academic and Student Affairs

    1540 Northway Dr.

    St. Cloud, MN 56303

    Office 1-401

    Accessing Notetaker Services       Alternative Format Textbooks      Testing Accommodations Procedures      Scheduling Sign Language Interpreters      Grievance-Appeal Procedures      Frequently Asked Questions      Temporary Accommodations      Your Accommodations      Pregnant & Parenting Student Information      Examples of Academic Accommodations      Accommodations NOT Provided by SCTCC 

     

    Pregnant & Parenting Student Information 

    Adapted from Accessibility Resources from Minnesota State University, Moorhead:

    This document includes information taken from the U.S. Department of Education, Office of Civil Rights, Supporting the Academic Success of Pregnant and Parenting Students: Under Title IX of the Education Amendments of 1972 (June 2013), located on the following web page:

    https://www2.ed.gov/about/offices/list/ocr/docs/pregnancy.pdf

    Pregnant and parenting students are entitled to all programs and activities sponsored by the SCTCC. Every department and unit within SCTCC must not discriminate against a student based on the following:

    • pregnancy,
    • child birth,
    • false pregnancy,
    • termination of pregnancy, and
    • recovery from any of these conditions.

    Student Absence

    A student’s absence because of pregnancy or childbirth must be excused as long as the student’s doctor deems the absences medically necessary.  When a student returns, she must be allowed to return to the same academic and co-curricular status as prior to her leave.

    If absences are due to pregnancy, faculty must allow a student to submit work after the deadline and earn class attendance and participation points.  The faculty member will work with the student to determine how to make up missed work and points.

    A school may offer the student alternatives to making up missed work, which the student should be allowed to choose.  Possible alternatives include the following:

    • retaking a semester,
    • taking part in an online course credit recovery program, or
    • continuing at the same pace and finish at a later date by allowing the student additional time in a program.

    Special Services

    Pregnant students will be provided with special services that are provided to those who have a temporary medical condition (See also Temporary Accommodations). At SCTCC, Disability Services will determine and coordinate appropriate services.  Medical certification will be requested through Disability Services.

    Students who are pregnant may be allowed additional services based upon functional limitations imposed by the pregnancy as determined by their primary care giver or doctor.  Examples may include requiring a larger desk, being allowed frequent trips to the bathroom, and being permitted temporary access to elevators.

    As a reminder, there is a designated space on campus for students who may be breastfeeding. A lactation room is provided in a private office space in the main building.  For more information about the location, please contact Disability Services.

    Any harassing behavior towards the student due to her pregnancy (such as sexual comments, jokes, and humiliating or physically threatening or harmful behavior) must be promptly addressed and referred to the Title IX Coordinators on campus:

    Missy Majerus, mmajerus@sctcc.edu, Office 1-401, 320-308-5922 or 1-800-222-1009.

    Deb Holstad, dholstad@sctcc.edu, Office 1-403, 320-308-3227 or 1-800-222-1009.

    All allegations of discrimination against or towards a pregnant or parenting student at SCTCC will be investigated under the Minnesota State Colleges and Universities Board Policy 1B.1 Equal Opportunity and Nondiscrimination in Employment and Education and System Procedure 1B.1.1 Report/Complaint of Discrimination/Harassment Investigation and Resolution.

    Accessing Notetaker Services       Alternative Format Textbooks      Testing Accommodations Procedures      Scheduling Sign Language Interpreters      Grievance-Appeal Procedures      Frequently Asked Questions      Temporary Accommodations      Your Accommodations      Pregnant & Parenting Student Information      Examples of Academic Accommodations      Accommodations NOT Provided by SCTCC 

     

    Testing Accommodations Procedures

    General Information

    A student with a documented disability may qualify for testing accommodations. Testing accommodations do not fundamentally alter the intent of the exam or lower the program standards. Testing accommodations are provided to ensure a student the opportunity to demonstrate his/her mastery of the material without the barrier of a disability.

    Examples of testing accommodations include:

    Tests read
    Students with print-related disabilities may qualify for this accommodation.  Tests are scanned or electronically presented and read aloud to the student using screen reading software.

    Test scribe/speech-to-text software

    For some students, a scribe is an appropriate accommodation. A scribe is a person who writes or types answers as stated word for word. Speech-to-text software is preferred, if appropriate. To utilize this software, students must schedule a training session in advance of the first test.

    Extended test time

    For those who qualify, the time limit of a test may be extended.  The time will be generally be extended to time and a half of the regularly scheduled limit unless specifically noted in the Accommodations Plan.  (For example, if the faculty/instructor gives all students 1 hour for the exam, the accommodation for the student will be 1½ hours.)

    Alternative test site
    Tests will be taken in a quiet, distraction-reduced environment allowing the student an environment for better concentration.

    Student Responsibilities for Testing Accommodations

    All SCTCC students are responsible for taking their tests, quizzes, or final exams.  It is also a student’s responsibility to communicate with their faculty/instructors about circumstances impacting these course expectations. 

    For students with documented disabilities, accommodations for tests, quizzes, or final exams will be made in accordance to the student’s established Accommodations Plan.  Students are responsible for knowing the following information regarding Testing Accommodations:

    1. Testing accommodations must be scheduled a minimum of 3 school days prior to the quiz or test. 

    ***Final Exams/Tests must be arranged a minimum of 2 weeks prior to the final***

    If a student fails to submit requests within the timeframe, Disability Services will attempt accommodate the testing request, but requests for accommodations will not be guaranteed.

    1. Students are responsible to arrive on time for all examinations.  Failure to show within 30 minutes of the arranged time will forfeit the testing accommodation.  The student will be responsible for communicating directly with their faculty/instructor.  The faculty/instructor will make the determination if an examination can be rescheduled.
    2. If an arranged exam needs to be cancelled or rescheduled for any reason, the student is responsible for notifying Disability Services and the faculty/instructor.
    3. All test, quiz, or Final exams must be scheduled during normal business hours.  Hours for testing are:  Monday-Friday 7:00am-4:00pm.  All exams must be completed by 4:00pm.

    Evening classes must also have examinations scheduled during normal business hours.

    1. During the examinations, the following items are not allowed in testing rooms:

      1. Cell phones or personal computers
      2. Book bags or purses
      3. Notes, papers, or books unless specifically permitted by the faculty/instructor.  Attempts to use any of the above will be reported to the faculty/instructor
    2. All students are expected to follow SCTCC’s Academic Integrity Policy & Procedure.

    Procedures for Testing Accommodations

    Testing Accommodations are available to qualified students who have an established Accommodations Plan.  If you have not yet established your Accommodations Plan, please see the Getting Started/New Students section.

    Step 1             Discuss your intention to use Testing Accommodations early in the semester with each faculty/instructor.  Present your Accommodations Plan to them.                       

    Step 2             Submit the online Request: Testing Accommodations for each examination.

    Step 3             Check your SCTCC email.  After receiving the online request, staff in Disability Services will schedule the exam in one of the Disability Services’ testing rooms and email you a confirmation.  The confirmation will include:

    • Location/testing site
    • Date of the Test
    • Start and End Time (Disability Services will schedule your examination to be as close to the regularly scheduled time as possible)
    • Any specific instructions given by your faculty/instructor (i.e., open book, use of notes, calculators)

    Step 4             Arrive at the scheduled location on time and take your examination

    Important Information:

    • Any suspected evidence of cheating will be documented by Disability Services and forwarded to the faculty/instructor and other appropriate SCTCC staff.
    • Test proctors may enter your testing room at any time for purposes of Academic Integrity.

    Please contact Disability Services with any questions: phone: 320-308-5757 (Office 1-460) or 320-308-5096 (Office 1-401), or email: acc@sctcc.edu

    Accessing Notetaker Services       Alternative Format Textbooks      Testing Accommodations Procedures      Scheduling Sign Language Interpreters      Grievance-Appeal Procedures      Frequently Asked Questions      Temporary Accommodations      Your Accommodations      Pregnant & Parenting Student Information      Examples of Academic Accommodations      Accommodations NOT Provided by SCTCC 

     

    Sign Language Interpreters

    SCTCC Students with disabilities who qualify for sign language interpreter services will be provided with a qualified interpreter during course/college related services, programs, and activities.  It is the responsibility of the student to follow all established procedures for interpreters. 

    To schedule Sign Language Interpreters for any service, program, or activity (including:  interpreters for your classes, participating in SCTCC events/programs, out of class testing, and additional lab/class hours):

    Step 1             Have a current SCTCC Accommodations Plan.  If you need to set up your Accommodations Plan, follow the steps outlined in Getting Started/New Students section.

    Step 2             Complete the online request for a Sign Language Interpreter located at: https://webapps.sctcc.edu/placement/cgi-bin/interpreter/main.pl

    Step 3             The Interpreter Coordinator will contact you and provide information about your request.

    Additional Steps for Requesting a Sign Language Interpreter for Classes

    Step 1             After completing the online request Student Sign Language Request (https://webapps.sctcc.edu/placement/cgi-bin/interpreter/main.pl) schedule a meeting with the Interpreter Coordinator, Office: 1-454

    Step 2             Provide the Interpreter Coordinator with a copy of your class schedule at least four weeks prior to the start of the each semester.

                            *If you make any changes to your course schedule, you must contact the Interpreter Coordinator immediately so that changes can be made for interpreter services*

    Step 3             If you feel that your needs are not being met, it is your responsibility to first work with the interpreter and the Interpreter Coordinator to resolve any conflicts.  If you cannot find resolution to your concerns, please contact Disability Services. 

    Important Note:

    It is important for students to know that scheduling an interpreter may take between a few days and a few weeks to coordinate depending on the type of request.  Staff members coordinating interpreter needs will do their best to secure interpreters whenever a request is made, however, late or last-minute requests for services may not always be possible. 

    Additional Interpreting Needs:

    Out of Class Testing: You may qualify for Test Accommodations and you may request to have your tests interpreted outside of the classroom. Interpreter services must be prearranged with the Interpreter Coordinator and your testing time must be scheduled with Disability Services at least 3 school days prior to your test.

    Additional Class/Lab and Tutoring Hours: Some classes require additional lab hours or you may wish to meet with a tutor in the CAS.  You must request an interpreter one week in advance for these additional hours by completing the online Student Sign Language Request form located at: https://webapps.sctcc.edu/placement/cgi-bin/interpreter/main.pl.

    Special Requests: An interpreter will be provided for college-related activities. To schedule an interpreter for such events you must complete the online Student Sign Language Request form located at: https://webapps.sctcc.edu/placement/cgi-bin/interpreter/main.pl at least one week in advance of the specified activity. Some examples of college-related activities are special presentations, meeting with teachers, workshops, field trips, and graduation.

    Sign Language Interpreters FAQ (Frequently Asked Questions)

    What should I do if I am going to be late for a class or am out sick?

    If you are late or you do not plan to attend a class, please contact your interpreter as soon as possible.  If you do not notify your interpreter of your tardiness, the interpreter will wait for 10 minutes only and then will leave.

    What should I do if my Interpreter does not show up?

    If the interpreter does not show up for a scheduled appointment:

    1. Wait ten minutes
    2. Leave the classroom and contact the Interpreter Coordinator or Disability Services
    3. Return to class.  Every effort will be made to make arrangements for a substitute interpreter. This is usually not possible on short notice, Attending class could benefit you through written notes and demonstrations.

    What is the role of the Interpreter?

    The interpreter will sign everything the speaker says and speak everything that is signed in the manner which the speaker or person intended.

    Interpreters will not answer questions for the student. The student should direct all questions to the instructor.

    Interpreters will keep all information obtained while interpreting confidential. (Exception: If a student is planning to harm self, others or SCTCC property, the interpreter will report this to the appropriate staff)

    What should I do if my needs are not being met?

    Students have a right to a qualified interpreter. If you feel your needs are not being met, you should work with your interpreter and the Interpreter Coordinator in establishing a plan to improve services. If you feel your needs are still not being met, you should communicate with Disability Services.

    Accessing Notetaker Services       Alternative Format Textbooks      Testing Accommodations Procedures      Scheduling Sign Language Interpreters      Grievance-Appeal Procedures      Frequently Asked Questions      Temporary Accommodations      Your Accommodations      Pregnant & Parenting Student Information      Examples of Academic Accommodations      Accommodations NOT Provided by SCTCC 

     

    Your Accommodations

    Accommodations provided at SCTCC are specific to the individual student.  Once an Accommodations Plan is established, it is the student’s responsibility to advocate for their individual needs, and to initiate any processes for receiving the approved accommodations.  Some students with approved accommodations may choose never to utilize the accommodations.  For example, a student may be approved for an individual testing location, but may choose to take the examination in class during the normally scheduled class period.       

    If a student chooses to utilize any of the approved accommodations, they are expected to follow any established processes.  Many of processes at SCTCC begin with an online requests for the accommodation.  (See links to online request forms below)  

    Online Request Forms:

    Request:  Alternative Format Textbook

    Request:  Note Taking Service

    Request:  Sign Language Interpreters

    Request:  Testing Accommodations

    Request:  Temporary Accommodations

    Other approved accommodations are arranged in collaboration with Disability Services staff members and the student.  For more information about specific accommodations, please see Examples of Academic Accommodations.

    Updating/Requesting Your Accommodations Plan

    Students are provided a copy of their Accommodations Plan when it is established.  As the student’s academic career continues, updates or adjustment may need to be made to the plan.  Please remember that all approved accommodations must be supported by documentation from professionals, and plans are developed collaboratively between the student and Disability Services staff.

    At the student’s request, a copy of the current Accommodations Plan may be provided.  Please schedule a meeting with Disability Services to receive a copy of your current Accommodations Plan.

    Accessing Notetaker Services       Alternative Format Textbooks      Testing Accommodations Procedures      Scheduling Sign Language Interpreters      Grievance-Appeal Procedures      Frequently Asked Questions      Temporary Accommodations      Your Accommodations      Pregnant & Parenting Student Information      Examples of Academic Accommodations      Accommodations NOT Provided by SCTCC 

     

    Examples of Academic Accomodations

    Adaptive Furniture/Seat Location

    A student with a physical disability who cannot use standard classroom chairs, desks or tables may need a modified classroom space. Others may need seating close to the instructor, interpreter or the door. The instructor's role may be simply to assist the student in reserving a chair or table space for his/her specific needs.

    Alternative Format Textbooks

    Students with print related disabilities may qualify for textbooks and other printed or web based classroom materials in an alternative format. Alternative format material is provided in digital format that is accessible using screen reading software on a computer or tablet. Other format options may be possible depending on individual circumstances.  

    Our role is to provide accessible print material in an alternative format designed to meet your needs.  Digital format material is electronic based text read through text-to-speech software technology such as Natural Reader or Kurzweil.

    Alternative Test Site

    For some students, the location of an exam is a reasonable accommodation.  Disability Services has multiple environments to use for testing purposes.  Given the limited amount of space on campus, student requesting this accommodation are required to schedule their exams in advance.  See Testing Accommodations for more information.

    Alternative Format Test/Alternative Methods of Recording Answers (Scribe/Speech to Text)

    In some cases an alternative testing method will be an approved accommodation for a student. Examples are permitting a student to listen to the test questions or to type or speak answers into a computer. Permitting students to show their mastery of the subject matter using an alternative testing method may be a necessary accommodation, provided that the change in method doesn’t fundamentally alter the educational program.

    Audio Recorder/Recording Class Lectures

    Digital recording of class lectures and discussions may be a necessary accommodation for some students. If a student’s disability supports the use of a recorder, faculty must allow it. Recorders are specifically mentioned in law as a means of providing full participation in educational programs and activities. Typically, any classroom material on which a student would take notes may be recorded. Occasionally, classroom discussion reveals items of a personal nature about students. In this case, it would be appropriate to discretely ask the student with a disability to turn off the recorder.

    Extended Time on Tests

    When the approved accommodation is additional time on tests arrangements are initiated by the student.  The student must request this accommodation 3 school days in advance each time they wish to have an accommodated test.  Faculty/instructors are required to provide the exams to Disability Services when applicable.  For more information, see Testing Accommodations.

    Note Taking Service

    A student with a disability may qualify and ask a faculty/instructor for a volunteer note taker. This is not an excuse for class attendance.  Students are responsible for attending class, participating in discussions, picking up any handouts, and recording their own personal notes to the best of their abilities.  For more information, see Note Taking Service.

    Reduced Credit Load

    Accommodations may include changes in the length of time permitted for the completion of degree or diploma requirements. In some cases, a part time schedule may be all a student needs to accommodate their disability.

    Service Animals

    St. Cloud Technical and Community College recognizes and supports the assistance a trained service animal can provide a student with a disability. In order for a service animal to be allowed on campus the following guidelines must be adhered to.

    Definitions

    A Service Animal is defined as any dog that is individually trained to do work or perform tasks for the benefit of an individual with a disability, including a physical, sensory, psychiatric, intellectual, or other mental disability. (Other species of animals are not service animals for the purposes of this definition.)

    Work or Tasks 

    The work or tasks performed by a service animal must be directly related to the handler's disability. Examples of work or tasks include, but are not limited to, assisting individuals who are blind or have low vision with navigation and other tasks, alerting individuals who are deaf or hard of hearing to the presence of people or sounds, pulling a wheelchair, assisting an individual during a seizure, retrieving items such as medicine or the telephone, providing physical support and assistance with balance and stability to individuals with mobility disabilities, and helping persons with psychiatric disabilities by preventing or interrupting impulsive or destructive behaviors. The provision of emotional support, well-being, comfort, or companionship do not constitute work or tasks for the purposes of this definition.

    Individually Trained

    The animal must be trained to respond to an individual's needs thus distinguishing it as a service animal. The process must have two steps: Recognition and response. For example, if a service animal senses that a person is about to have a psychiatric episode and it is trained to respond by nudging, barking, or removing the individual to a safe location until the episode subsides, then the animal has indeed performed a task or done work on behalf of the individual with the disability, as opposed to merely sensing an event. The provision of emotional support, well-being, comfort, or companionship, does not constitute work or tasks. The difference between an emotional support animal and a psychiatric service animal is the work or tasks that the animal performs.

    Control

    A service animal must be under the control of the handler at all times. The college reserves the right to remove a service animal from the premises if:

    • The animal is out of control and the animal's handler does not take effective action to control it
    • The animal is not housebroken
    • The presence of the animal constitutes a fundamental alteration to the nature of the service, program, or activity of the college.

    If the college properly excludes a service animal it shall give the individual with a disability the opportunity to participate in the service, program or activity without having the service animal on the premises.  Effective alternatives will be examined with the student to accommodate access.

    The college is not responsible for the care or supervision of a service animal.

    Request Procedures

    Requests for the use of service animals at SCTCC will be reviewed on case by case basis.

    Contact Disability Services with your request. A request needs to be made in advance of the attendance of a service animal in a classroom. Upon determination of eligibility, contact will be made with the instructor(s) to notify them of the appropriate accommodation.

    The following factors will be considered in regard to the individual's access to programs and services:

    • if the animal is required because of a disability, and
    • the work or task the animal has been trained to perform.

    The college will not make these inquiries about a service animal when it is readily apparent that an animal is trained to do work or perform tasks for an individual with a disability (e.g., the dog is observed guiding an individual who is blind or has low vision, pulling a person's wheelchair, or providing assistance with stability or balance to an individual with an observable mobility disability).

    This guideline is adapted from The Federal Register, Sept. 15, 2010, "Guidance on Revisions to ADA Regulation on Nondiscrimination on the Basis of Disability in State and Local Government Services,'' Sec. 35.136 Service animals and Section- By-Section Analysis and Response to Public Comments, pages 56192-56195.

    Sign Language Interpreters

    Students who are deaf or have hearing impairments may use an American Sign Language interpreter to access instruction. The instructor should speak directly to the student rather than to the interpreter.  Audio material presented in class or through D2L, must be captioned or transcribed.  For more information see Sign Language Interpreters.

    Accessing Notetaker Services       Alternative Format Textbooks      Testing Accommodations Procedures      Scheduling Sign Language Interpreters      Grievance-Appeal Procedures      Frequently Asked Questions      Temporary Accommodations      Your Accommodations      Pregnant & Parenting Student Information      Examples of Academic Accommodations      Accommodations NOT Provided by SCTCC 

     

    Accommodations NOT Provided by SCTCC

    In accordance with The Americans with Disabilities Act of 1990, accommodations will not be provided:

    For personal daily living devices or services, even though the individual may be a qualified individual with a disability,

    Or

    That result in a fundamental alteration in the nature of a service, program, or activity or in undue financial or administrative burdens. Denial of requested accommodations or services can be appealed by contacting the Office of the Vice President for Academic and Student Affairs at St. Cloud Technical & Community College.

    Specifically, at SCTCC, some examples of accommodations that will not be provided include: personal devices such as wheelchairs, assistive tools such as specialized glasses or hearing devices and services such as personal attendants.  An accommodation provision may be refused if it imposes an undue hardship or fundamental alteration of a program or course at SCTCC or the documentation does not support the request.

    Accessing Notetaker Services       Alternative Format Textbooks      Testing Accommodations Procedures      Scheduling Sign Language Interpreters      Grievance-Appeal Procedures      Frequently Asked Questions      Temporary Accommodations      Your Accommodations      Pregnant & Parenting Student Information      Examples of Academic Accommodations      Accommodations NOT Provided by SCTCC