Disability Services - Disability Documentation Guidelines

General Information about Documentation

At SCTCC, it is the student’s responsibility to provide Disability Services current and adequate disability documentation before accommodations are delivered. In some cases, new or further assessment by an appropriate professional may be required to determine eligibility. The cost of obtaining this documentation is the responsibility of the student. A high school IEP (Individual Education Plan) may be submitted and offers helpful information, but generally does not provide enough to meet the requirements of professional diagnostic documentation.

Documentation Guidelines reflect a nationally recognized set of standards as set forth by the professional organization Association of Higher Education And Disability (AHEAD).

A student is responsible for:

  1. Submitting a Verification Form for Professionals that is completed a qualified professional.
    OR
  2. Submitting documentation (completed by a qualified professional) of the disability that is specific to the individual student. Documentation considered for accommodations should:
  • Be current within the last three years. 
  • Specify the nature and extent of the disability in accordance with current professional standards and techniques.
  • Provide a diagnosis of the disability with specific diagnostic information, including assessment procedures and relevant test scores.
  • Provide evidence of a substantial limitation to a major life function. Section 504 of the Rehabilitation Act of 1973 defines major life functions as caring for one's self, performing manual tasks, walking, seeing, hearing, speaking, breathing, learning, and working. This list is not exhaustive. Other functions can be major life activities for purposes of Section 504.  
  • Contain an explanation of the impact of the disability on the student’s current academic performance.
  • Include recommendations for specific accommodations for the academic environment.
  • Clearly substantiate the need for all of the student's specific accommodation requests.
  • Include the name, title, and professional credentials of the evaluator.
  • Be submitted on professional letterhead, typed, dated and signed by an appropriately licensed professional in the specialty area.

SCTCC will provide reasonable accommodations, and/or services that are warranted by the documentation provided. A student’s Accommodations Plan is made through an interactive process with the Disability Services staff and the student requesting the accommodations. SCTCC makes the final decision in selecting from equally effective accommodations. An accommodation provision may be refused if it imposes an undue hardship or fundamental alteration of a program or course at SCTCC or the documentation provided does not support the request.