All students are invited to participate in campus clubs and organizations. Being a member of a club/organization is a fun way to connect with other SCTCC students who share common interests, get involved in SCTCC events/activities, enhance one's resume, learn interpersonal skills, and has been shown to help students in their classes.
If you are a SCTCC student and have an idea for a new student club or organization, there are two steps to get your club/organization approved.
1. Apply for Temporary Recognition.
Temporary Recognition allows you time to recruit other students who may be interested in becoming members, organize your club/organization (mission, purpose, goals and objectives, etc.), elect officers, and develop your official club/organization constitution, which governs the group. Other Temporary Recognition privileges include:
Use of SCTCC facilities and services. Rooms may be reserved by calling the Campus Life Director at extension 8-5922.
Tabling to recruit members/interest
2. Apply for Permanent Recognition. When you have Permanent Recognition, the club/organization can sponsor events and activities appropriate to your specific organization under the auspices of SCTCC, fundraise, and receive club support funding. Other Permanent Recognition privileges include:
Advertising privileges on campus with access to Student Senate bulletin boards and video monitors.
- Complete the Temporary Recognition Application for clubs and organizations and submit it to the Campus Life Director.
- If temporary recognition is recommended by the Campus Life Director, the Temporary Recognition application will be sent to the Student Senate for final approval.
- Once Temporary Recognition has been granted, a Student Senate representative will notify the organization of their club’s status no later than three days after temporary recognition is granted. A copy of the Temporary Recognition form will be sent to the Business Office and the Campus Life Director. Temporary Recognition will be for a maximum period of six weeks from the date of Student Senate approval.
- Temporary Recognition status will be void if Permanent Recognition papers are not filed within six weeks of being granted Temporary Recognition - unless the Campus Life Director grants an extension.
To be considered for Permanent Recognition, you must complete and submit the Permanent Recognition Packet to the Campus Life Director within six weeks of being granted Temporary Recognition.
- Club/Organization General Responsibilities signed by both the Club President and the Club Advisor(s)
- Membership List (which includes the Club Advisor(s) and Club Officers contact information as well as active club members and their Tech IDs)
- Club/Organization Advisor(s) Responsibilities and Expectations signed by the Club Advisor(s) (SCTCC faculty member(s) indicating willingness to act as the advisor(s))
- Club/Organization Officers Responsibilities and Expectations signed by the Club President and Club Advisor(s)
In addition, a Club/Organization Constitution and By-laws (if adopted by the organization) must be created and submitted for Student Senate approval. This document outlines the club/organization's purpose and all of its' governing rules and regulations. If the group is affiliated with a national organization, the national’s constitution and by-laws must also be submitted. A Club/Organization Constitution Template has been created to assist new clubs/organizations with this task.
Upon Permanent Recognition, clubs/organizations will receive two budget accounts to use for operation. At this time, the Club Advisor(s), Club Treasurer, and Club President will need to sign a Signature File Sheet to authorize all club/organization business/financial transactions and purchasing rights through the Business Office.
Recognized clubs receive club support dollars twice a year (Fall/Spring Semester) via a formula based on the number of active members (due-paying members), a percentage of the club's budget revenue and expenditures (from the previous year), and a portion of allocated dollars divided equally among all active clubs.
All recognized student clubs/organizations are eligible to raise funds from both on and off campus resources. However, all clubs/organizations must adhere to the SCTCC/Minnesota State fundraising guidelines as they pertain to student clubs/organizations.